Opening a Protected Message

Protected messages allow the sender to set specific permissions on a message, such as “Do Not Forward” or “Do Not Print.” If you receive a protected email message sent to your Office 365 account in Outlook 2016 or Outlook online, the message should open like any other message. You'll see a banner at the top of the message that informs you of any restrictions on the message.

If you're using a different email account or email program, you may receive a notification that you've received a protected message and need to take additional action.

                                                                                                      


 

You can read encrypted messaged on your desktop or mobile phone.


Reading a protected message with an Office 365 email account in Outlook or Outlook online

Desktop/Browser:

If you're using an Office 365 email account in Outlook 2016 or Outlook online, you shouldn't have to do anything special to read your message.

Mobile App:

If you have an Office 365 account and you're using the Outlook mobile app, the message should open normally.

 

Reading a protected message with Gmail

Desktop/Browser:

1.      Select Click here to read your message.

2.      Select Sign in with Google.

3.      You'll be redirected to the Gmail sign-in page. Once you sign in, select Allow.

4.      Your protected message will display in a new browser tab. You won't be able to view the protected message in the Gmail window.

Mobile App:

1.      Tap Click here to read your message.

2.      Tap Sign in with... and sign into your email account.

3.      If you get a request for permissions, tap Yes or Allow to view the message.

Reading a protected message with a single-use code

Some email clients and services can't automatically open protected messages. If you have an email account with Yahoo or other Internet Service Provider, you'll need to obtain a single-use code to read the message.

Desktop/Browser

1.      Select Read the message.

2.      You'll be redirected to a page where you can sign in and receive a single-use code. 

3.      Check your email for the single-use code. Enter the code in the browser window, then select Continue to read your message.

Mobile App:

1.      Tap Click here to read your message > Sign in with a single-use code.

2.      You'll be redirected to a page where you can sign in and receive a single-use code.

3.      Check your email for the single-use code and copy it.

4.      Enter the code in your browser, then select Continue to read your message.